Writing Skill - Email Writing

 E-MAIL WRITING 

E mail (Electronic mail)  was invented by Ray Tomlinson in 1971.

Dos :

1) Email should be in a specific format.

2) Email should be in simple and clear language.

3) It should be in a readable font ie in a 10 or 12 font size.

Don'ts :

1) sloppy mistakes.

2) Poor formatting.

3) Casual language.

E-mail Message Template

1) To : (Receivers mail address)

2) CC : ( Carbon Copy :mail will be sent to many , can see the list of the recipients)

3) BCC : ( Blind Carbon Copy : mail will be sent to many , but can not see the list of the recipients)

4) Subject Line :  (Should be short and clear)

5) Salutation :  (Appropriate salutation : Dear Sir/  Madam , Respected Sir/Madam)

6) Main Body of the Mail : 3 Paragraphs

      1st Paragraph - (About why you are writing the mail --Introductory, clear and direct.)

     2nd Paragraph - ( About what kind of problem/ issue/ assistance you need or offer, should be brief and without any mistake.)

     3rd Paragraph - ( Conclude by thanking the receiver, should be in one sentence.)

7) End : Email Signature

              First and last name

E-mail format:

After opening a mail:

Example :

1) Write an email to your friend who has not contacted you for a long time. 

Ans :  

To     : seemaketkar@gmail.com

Sub   : No contact for a long time.

Hi Seema,

How are you? Hope everyone is in good and sound health. My Semester Exam is just over. As I was busy in my Semester Exam, I could not contact you for a long span.My Semester Exam is just over. Now I am planning for a Diwali Celebration.

What about you? How is your studies going on?  What did you decide for this Diwali? Hope your Semester Exams will be over and I am sure you would have performed well.

Now send me a  mail as early as possible.I Am eager to know about you.

Regards to your parents.

Your friend,

Nanda Kulkarni

2) Your class picnic is going to Mahakaleshwar. As a group leader, write an email to the Superintendent of My Holiday at Mahakaleshwar for making  reservation for the stay of a group of 80 students of your class.

Ans : 

To    : myholiday@gmail.com

Sub  :  Reservation of accommodation.

Dear Sir,

Our picnic of Pragati College of Arts and Commerce,Dombivli is planned for Mahabaleshwar. Approximately 80 students  intend to visit Mahabaleshwar in the pleasant month of December,this year. We will be much obliged if you will make the arrangement of our accommodation in your My Holiday Hotel for four days ie from 26th Dec to 29th Dec, 2022. Among 80 students, 30 are vegetarian and remaining are non vegetarian. If you know any tourist company will you please book it for us for sight seeing? I will send you the advance payment of it.

Kindly give your confirmation as early as possible so that we will plan accordingly.

Thanking you,

Yours faithfully,

Pavan Chaudhari

Marking scheme :

Content :                             02 mks

Use of proper format :    01 mk

Overall presentation :.    01 mk

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Total :                                    04 Marks